Ovum Donation: Egg Retrieval of an Ovum Donor and Allocation to Patients or the Egg Donor Bank
This manual provides steps on the process of bringing fresh Donor Eggs into Lab Notes. This will focus on how to "route or allocate" donor eggs through the Egg Donor Bank to their final disposition, to an intended parent or for storage in the Egg Donor Bank for later use by intended parents. Donor Banking …
Escrow (Posting Payments from Escrow to Individual Invoices)
The Escrow Fund may be used to pay balances on invoices in the Accounting system. The funds may be applied to dates of service after submitting to the Clearinghouse and receiving payment, or for patient pay only services. Funding the Escrow Account Setting up a patient's escrow account is the first step in the pr…
Embryo Cryo Log
The Embryo Cryo Log registers and tracks the status of every embryo frozen/ transferred in the lab. Additionally, the Embryo Cryo Log permits you to transfer embryos into or out of the laboratory. Navigation Click the Specimen Log link in the Lab Tools menu at the top of the screen. Use the…
Payment Plans
Payment Plans allow practices to create scheduled monthly payments for patients unable to pay their entire outstanding balance. Create a Payment Plan Navigation * In Accounting , click on the Patient tab. * Click the Payment Plan Schedule tab. * Click Create Payment Plan . Any out…
Package Plans
Package plans will be set up for any services that will have multiple line items or DOS encompassed in it. These will apply to global self pay programs and case rate insurances. To set up Package Plans in Artisan, please visit the manual Creating Package Plans Adding a Package Plan to a Patient’s Escrow Account …
How to use the To Do List
Introduction The To Do List system provides a means for staff to communicate important messages regarding patient care by tasking one another with "To Dos" for the patients, partners, surrogates and donors in the practice. Overview Each staff member has a To Do List on their Home Page. Additio…
Introduction: Cycle Types - How Lab Notes Works With IVF vs. Third Party Parenting
This manual will provide an introduction to the different types of cycles that live within Artisan. Some of the combinations consist of egg providers and recipients, PGT-m and PGT-a, delayed embryo transfer, banked donor eggs, and banked donor embryos - often all in the care of a single patient. The variations …
ERA Worklist Tab
ERA Worklist The ERA worklist is where all electronic remittance assays (ERA) will flow to from the Change Healthcare clearinghouse. Navigation: To navigate to the ERA Worklist screen, click on the EOB/ERA tab next to reports that appears in every screen of the Accounting section. The ERA workli…
Managing CPT/ICD Codes and Fee Schedule
Artisan Houses your Fee schedule, CPT code, and ICDs in one location. To set up your fee schedule, procedures, and codes you may either manually enter the information or have Artisan upload the information for you. If you would like Artisan to upload your current CPT/ICD/fee schedule into the system, please contact …
Coordination Tools
The tools in Coordination allow the practice to view a patient's status as they prepare to do their treatment cycle. This is an organized way to determine if a patient has completed the steps necessary before proceeding with their cycle. Navigation Click on the Coordination icon in the control panel to lau…
